Pension Scheme Administration Manager

icon Malta
icon Corporate Services


An exceptional opportunity has arisen for a Pension Scheme Administration Manager within the International Pensions Team of a dynamic global company providing a wide spectrum of Corporate Services to clients of all sizes across all business sectors, based in Marsa. The successful candidate will be responsible for managing the team of people that will be dealing with the on-boarding, general administration and liaison with counter parties of the members’ Pension Retirement Scheme, held on trust. Excellent opportunities for career development will be provided within a value-driven work environment, alongside highly experienced colleagues ready to share their knowledge. If you have the necessary skills and experience and are looking to take the next step in your career, then we look forward to receiving your CV for this Pension Scheme Administration Manager role.

  • Process payments to clients, investment banks and manage any other payments that arise
  • Keep track of regular payments which need to be done
  • Input all bank accounts transactions into the accounting excel in order to keep track of each client’s cash balance
  • Complete and file the annual FIAU compliance report
  • Complete and file the MFSA annual return
  • Review the work prepared by the Pension Scheme admin team members and ensure that the operations manual is being followed
  • Distribute workload to the pension admin team as necessary
  • Assist with any queries that the Pension admin team have during their work
  • Attend the weekly call with the International team to discuss all the progress of all ongoing matters
  • Assist the compliance officer by providing any documents and files requested
  • Prepare documents requested by auditors during annual audit (eg: signed resolutions, forms etc)
  • Work with the accounting team to provide any documentation and info they request
  • Liaise with Malta Commissioner for Revenue when necessary to process the tax which needs to be paid on income payments and to register new members
  • Liaise with Malta Business Registry as necessary (e.g.: to update records, request documentation etc)
  • Liaise with bank as necessary (e.g.: if there are any issues with payments made)
  • Assist the company directors with any issues/queries as necessary
  • Work with company IT & HR to set up any new admin joiners
  • Complete and submit Jobs plus Engagement forms and FS4 for new joiners
  • At least 3 years of experience related to pension scheme administration
  • Experience with reporting and keeping a close communication with clients
  • Advanced level of English
  • Proven ability to work to tight deadlines
  • Excellent organizational skills
  • Ability to work within a team and communicate with clients and colleagues at all levels
  • Self-motivated with a structured and determined approach to work
Job Summary
  • icon
    23 September 2020
  • icon
  • icon
    Full Time
  • MI919875
  • +356 27780664
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.

To apply for this position, please email your CV to Michelle Cooper, quoting the above job reference or call +356 27780664 for further information.

Send us Your CV